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From:

japester.livejournal.com

i don't think there will be one specific tool which will do this for you.

it sounds like at least a shared calendar and document management tool will cover most of what you need.

I wiki might help. it's lack of access control (anyone can edit anything) may be an issue. it's edit tracking might help.

still, it sounds more like you need better communication channels than anything else.

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